Attendance Office Hours:

Monday through Friday 7 a.m. to 3:30 p.m.
A 24-hour voicemail is also available.
Please leave your student's name, ID number, date, and reason for the absence.

Philosophy

(ref. Board Policy Section 7:70)
The Board of Education authorizes the administration to develop and enforce procedures, which ensure regular student attendance and accurate accounting for student absences. Attendance at school is required by state law. Being in the classroom, doing the assigned work, and contributing to the class, all on a regular basis are important to success in school.  Only in the classroom can the student take full advantage of fellow classmates’ ideas, the teacher’s explanations, and other material that enriches the class.

Authorized or Unauthorized Absences from school

A student whose absence is authorized or unauthorized will be permitted to make up the work missed. Credit given for such work will be appropriate to the nature of the work missed and to the quality of the make-up work. The teacher will establish reasonable time limits for its completion.

Authorized Absences

Absences for "valid cause" which include but are not limited to the following:

  • Death in the immediate family
  • Family emergency (Reviewable)*;
  • Court appearance (by subpoena) or placement;
  • Religious observances;
  • Parent indicating student is ill (Reviewable)*;
  • Administrative discretion;
  • Medical (a documented, health related absence, i.e., medical or dental appointment);
  • Field Trip (one or more periods of instructionally related absences approved by the school administration, which follow district field trip guidelines);
  • Administrative (one or more periods of administratively-approved absence);
  • Health or office visit;
  • Student services division approved activity;
  • Administrator conference;
  • College representative session;
  • Pre-arranged college campus visit with college official (documented);
  • Work program-related job interview;
  • Administratively approved school activity (or activities);
  • Testing program;
  • Approved Armed Forces recruiter visit.

Excessive absences (10 or more) will result in parental contact by dean and/or counselor.

Unauthorized Absences

Any absence caused by a failure to follow prescribed school procedures or reasons not accepted by the school. Examples include, but are not limited to the following:

  • Failure to sign in or sign out
  • Oversleeping
  • Missed school bus
  • Car trouble
  • Late call
  • Excessive parent calls
  • Undocumented health-related absences
  • Pre-Approved Family Related Activity days exceeding the pre-approved limit

NOTE: After three unauthorized absences in any class, subsequent unauthorized absences will be designated as CUTS/TRUANCY (unexcused), and the student will move to the appropriate step in the cut/truancy policy. Any unauthorized absence is reviewable by the individual school’s administration.

Going Home Sick

Students who become ill or injured during the school day must access the School Nurse in the Health Office before they go home.  The nurse will then determine whether the student must go home due to illness.  If the nurse decides the student should go home, she (or her designee) will contact the parent/guardian.  It will be established at that time how the student will be transported home.  The nurse will instruct the student to go to their locker to obtain their belongings and  then Attendance Office to sign out.  Failure to follow this procedure will result in the issuance of an unexcused absence and possible disciplinary action.

If a student wants to come to school during the day in which they have previously been called out, a call from the parent/guardian must be received in the Attendance Office PRIOR to the student’s arrival back in school.  It may be necessary upon their arrival for the school nurse to evaluate the health of the student to ensure they are well enough to be in school.

Unexcused absences from school

A student whose absence is unexcused will be permitted to make up the work missed. Credit given for such work will be at the discretion of the teacher who will establish reasonable time limits for its completion.

Class Cut: Absence from an assigned period or periods without "valid cause."

Truancy: Absence from class without "valid cause" for five (5) or more periods, or less than 150 minutes in attendance during a regular school day. Truancy is an illegal absence from school for a portion of a school day or more.  Truant students are subject to the same cut/ truancy policy as well as additional school penalties and prosecution under the local ordinance prohibiting truancy from school.

Out-of school suspension: Administrative removal from school property for a school day or portion thereof for violations of school disciplinary policies.

Single Period Absences

We will not accept "parent excused calls" for students missing one or more classes, if the student is still in the building.  If a parent or guardian calls in to excuse their student for the class time, we expect that your student will be with you.  While the students are on our campus they need to be accounted for during each of their scheduled classes.  Extenuating circumstances may require approval from the Dean of Students.

Attendance Codes

  • Excused Absences
    • PEX = Excused parental absence for illness, medical & dental appointment
    • LTE = Tardy, arrives to class within the first fifteen minutes without a pass
    • MED = Excused absence for illness, written documentation from doctor/dentist
    • EXE = Excused absence by parent request, non-medical reasons
    • ADM = Absence excused by Administration/school personnel
    • FT = Absence due to participation in an approved field trip
    • VAC = Vacation
    • HOM = Homebound
  • Unexcused Absences
    • CUT = Class cut
    • UNV = Absence is not accounted for, unauthorized within 48 hours
    • OSS = Absence due to out-of-school suspension
    • ISS = Absence due to in-school suspension
  • Unauthorized Absences
    • UNA = Did not follow procedures
    • After two unauthorized "UNA" absences in any class, subsequent unauthorized absences will be designated as unexcused, and the student will move to the appropriate step on the attendance policy.

Additional Considerations

Students will not be excused from one class to complete assignments for another class. Excessive single period absences will not be excused as determined by the Dean of Students. Students may be asked to provide documentation from a health professional verifying that they had an appointment that prevented school attendance.

Students who have been called in for an excused absence (medical, vacation, etc.) by their parent or guardian may not be on the property without permission from the Dean.

If a student cuts a class to avoid a four-hour tardy detention, the four-hour detention may be imposed at the discretion of the Dean and classroom teacher.

Students 17 years and older may be denied enrollment or re-enrollment in accordance with the Illinois School Code (105 ILCS 5/26-2) Sec. 26-2

Attendance email and Automated phone call

An email is sent home every time to all parents/guardians in the event that your student should receive an unverified absence during the school day. An unverified absence is an absence from class that has yet to be determined. If you have more than one student attending Prospect, the email will list the first and last name of the student with the unverified absence. The phone call will state that your student has missed one or more classes during the school day. It is important that parents or guardians call the attendance office if the absence can be excused. Please read the entire section in the handbook under attendance and review the specific attendance codes listed in the Student Handbook to aid in your understanding of the procedures. When in doubt, the student should consult the classroom teacher who marked the student absent. If the student was marked absent in error, once the teacher verifies the attendance, the classroom teacher will notify the attendance office to make the change in the student’s attendance record.

If your email or home phone changes, please let your student counselor know as soon as possible.

Tardy Procedures

Students are required to report to class on time and they must be in the classroom by the time the last bell has sounded. Entrance to a class after that time without a pass will be considered tardiness. Students who report to class more than 15 minutes after the class begins will be considered absent and will be sent to the Dean of Students to obtain an admit.

Tardiness to School: Students arriving at school fewer than 15 minutes late in the morning should proceed directly to class unless the tardiness is the result of a late bus, illness or family emergency, in which case a parent should notify attendance and the student should
report to the office for an excused tardy admit.

Students "Start Fresh" on the Tardy Policy at the beginning of each semester.

  • 1st Tardy to class
    • 1. Teacher speaks with student and gives verbal warning
    • 2. Teacher marks student tardy 
  • 2nd Tardy
    • 1. Teacher speaks with student and gives verbal warning
    • 2. Teacher marks student tardy 
    • 3. Teacher is encouraged to contact parent/guardian
  • 3rd Tardy
    • 1. Teacher speaks with student and gives verbal warning
    • 2. Teacher marks student tardy
    • 3. Teacher contacts parent /guardian
  • 4th Tardy
    • 1. Teacher marks student tardy and writes discipline referral documenting 4th tardy and gives to Division Head
    • 2. Division Head meets with student and contacts parents/guardian
    • 3. One 50-minute detention issued
    • 4. Copy of referral is given to Dean, counselor, and teacher documenting detention and parent contact
  • 5th Tardy
    • 1. Teacher marks student tardy and writes discipline referral documenting 5th tardy and gives to Division Head
    • 2. Division Head meets with student and contacts parents/guardian for the 2nd time
    • 3. Two 50-minute detentions issued
    • 4. Additional privileges revoked
  • 6th Tardy
    • 1. Teacher marks student tardy and writes discipline referral documenting 6th tardy and gives to Dean of Students
    • 2. Dean meets with student and contacts parents/guardian
    • 3. One 4-hour detention issued
    • 4. Privileges revoked
  • 7th Tardy
    • 1. Teacher marks student tardy and writes discipline referral documenting 7th tardy and gives to Dean of Students
    • 2. Dean meets with student and parents/guardian for the 5th time
    • 3. Privileges will be revoked for the remainder of the year.
      • a. Open study
      • b. Open lunch
      • c. Parking privileges
      • d. Participation in Homecoming activities, Winterball dance, Turnabout dance, and Prom/Post Prom.